(20 April 2018) Using Rallly for scheduling meetings involving multiple busy people:

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Using Rallly for scheduling meetings involving multiple busy people:

If you are setting up meetings, especially Board meetings, you can consider using Rallly. Rallly has a simple and nice interface. It also has a version where you can send people a link where they can just say which dates they are available.

See http://rallly.co

My preferred way of using Rallly.co

  • Go to http://rallly.co
  • Schedule an event
  • Organizer to fill up form. Fill up text well and fully explaining the event since the same text is used in the scheduling site/invite email.
  • Do NOT add email addresses of recipients
  • Create event
  • The site will first send you an email to confirm if your email address is genuine and whether you only have initiated the scheduling request. You have to confirm by clicking on the link you will receive in the email.
  • On doing so, it will take you to a event scheduling site. Copy the URL (web address)
  • Use that URL in your email asking people for suitability of dates.
Your email to the meeting participants will as follows:Dear XYZ:

I am trying to schedule ABC meeting. I am planning to use Rallly.co ’s meeting scheduling platform for scheduling the meeting. This is basically a website that allows multiple people to indicate their date preferences for a meeting and then allows the organizer to arrive at a date that works for most peopl

Instructions:

  1. Please click on the link <Add LINK or URL here>  and please respond by selecting the dates that suit you. Title will say “ABC Meeting ”
  2. Click on the green button that says “View event” And “Save”
  3. You are done.

(You can leave a comment at the site if none of the dates suits you, or you want to suggest other dates or you wish to point to timings when you are not available)

 

  • They have to respond by clicking the link.
  • Then notification will come to you when they have responded.